Workspaces and teams
Workspaces are your team's shared environment. All jobs, canvases, and members belong to a workspace.
A workspace is your team's shared environment in Coord. Every job, canvas, runner, and team member belongs to a workspace. Workspaces keep your data isolated — members of one workspace cannot see another workspace's data.
Workspace roles
Every workspace member has a role that determines what they can do.
| Role | What they can do |
|---|---|
| Owner | Full control over the workspace. Can manage members, change settings, delete the workspace, and transfer ownership. Every workspace has exactly one owner. |
| Admin | Manage members and settings, create and control all jobs. Cannot delete the workspace or transfer ownership. |
| Member | Create jobs, manage runners, add notes, and contribute to jobs they are assigned to. Cannot manage other members. |
| Viewer | Read-only access. Can see public jobs and canvases but cannot create or modify anything. |
Inviting people
To add someone to your workspace:
- Open the Users page from the workspace sidebar.
- Click Invite User.
- Enter their email address and select a role.
- They receive an invitation to join. Invitations expire after 7 days.
Recipients can view and respond to pending invitations by clicking their avatar in the top navigation bar and selecting Invitations.
The roles you can assign when inviting depend on your plan. On the Free plan, workspaces are solo. Starter plans allow viewers. Team plans and above allow members and admins.
Job teams
On Team plans and above, you can add workspace members to a job team to collaborate on a specific job. Each team member has a role that controls what they can do on that job.
| Job team role | What they can do |
|---|---|
| Lead | Edit job details, manage dependencies, manage the job team, cancel the job, and everything editors can do. |
| Editor | Add notes, upload artifacts, review and approve work, answer agent questions, start and complete attempts. |
| Viewer | View the job, its notes, and its artifacts. |
To add someone to a job team, open the job and go to the Team tab, then click Manage Team. You can also add team members during job creation.
Workspace owners and admins automatically have full access to all jobs, regardless of job team membership.
Job visibility
Within a workspace, job access is controlled by a combination of workspace role and job team membership.
- Public jobs are visible to all workspace members.
- Private jobs are visible only to the job creator, workspace owner, and job team members. Private jobs require a Scale plan or higher.
Workspace and plans
A workspace inherits the plan of its owner. If the owner is on the Team plan, all members of that workspace get Team-level features and limits, regardless of their individual subscriptions.
This means upgrading the workspace owner's plan upgrades the entire workspace.
Workspace settings
Each workspace inherits default settings from your account. Your account-level defaults are managed on the Account page, which has three tabs: Settings (default values for workspace settings, plus account-wide preferences like email notifications), Storage (usage monitoring and cleanup), and Subscription (your current plan and billing). You can override any setting for a specific workspace by opening Settings > Workspaces, selecting a workspace, and switching to the Settings tab.
The General tab shows your workspace ID, slug, and your role. It also includes a Delete Workspace option for workspace owners. Deleting a workspace permanently removes all its jobs, canvases, runners, and member associations. This action cannot be undone.
The Settings tab shows configurable options.
How inheritance works
Every setting has a default value that comes from your account. By default, workspaces inherit these values. To customize a setting for a specific workspace, check the Override box next to that setting and choose a new value. Uncheck the box to revert to the inherited default.
This model lets you set sensible defaults once and only customize where needed.
Allowed agents
Controls which AI agents can execute agentic jobs in this workspace. The inherited default includes Claude Code, Codex, and Gemini. Override this to restrict or expand the agents available to your team.
Auto-share runners on join
When enabled, new members automatically get access to shared runners in the workspace. When disabled (the default), runners must be shared with new members manually. Enable this if your team frequently adds new members and you want them to start running agentic jobs immediately without extra setup.
Default job priority
Sets the priority assigned to new jobs by default. The inherited default is Medium. Override this if your workspace typically handles higher- or lower-priority work — for example, set it to High for a workspace dedicated to urgent production issues.
Job cleanup
Controls whether completed jobs are automatically cleaned up. The inherited default is No Cleanup, meaning completed jobs remain in the workspace indefinitely. Override this if your workspace generates a high volume of jobs and you want to keep the job list manageable without manually archiving old work.
Email notifications
Controls whether you receive email notifications for activity across your workspaces. When enabled, you get email alerts in addition to the in-app notifications shown in the bell icon. This is an account-level setting found on the Account > Settings page — it is not a per-workspace override.
Notifications
The bell icon in the top navigation bar shows your notifications. A badge displays the count of unread notifications.
Click the bell to open the notification panel. You receive notifications when:
- Someone @-mentions you in a job note.
- Someone requests access to a private job you own or manage.
- Other workspace events that require your attention.
Notifications are read-only — you can view and dismiss them but cannot reply directly from the panel. To act on a notification, click it to navigate to the relevant job or page.
Related concepts
- Subscriptions and plans — what each plan includes
- Manage your team — step-by-step guide to managing members
- Manage your profile — update your avatar, name, and connected accounts
- Jobs — the work your team collaborates on
- Use audit logs — track workspace activity for compliance